Personalization & Branding

• Using Custom CSS (Advanced)

  Using Custom CSS (Advanced) Advanced customization for artists who want complete control over their page styling. Overview For artists with CSS knowledge, Apprentice provides a Custom CSS editor that allows you to add your own styles to your public artist page. This advanced feature gives you complete control over layouts, animations, spacing, and any other visual elements beyond the standard color and font options. Custom CSS is applied on top of your theme and branding settings.Few readers

• Creating Flash Designs with Inventory Tracking

  Creating Flash Designs with Inventory Tracking Learn how to upload flash designs, manage inventory, and let clients book your pre-drawn work directly. Overview Flash designs are pre-drawn tattoos that clients can book directly without custom design work. Apprentice's flash system includes built-in inventory tracking, so you can limit how many times each design gets tattooed. This guide covers uploading flash, managing availability, and using inventory features to keep your flash exclFew readers

• Adding Custom Colors and Fonts

  Overview Apprentice allows you to customize your public artist page with your own brand colors and fonts. You can choose from 8 preset colors or create a custom color, and select from 10 professional Google Fonts to match your artistic style. These settings will apply to your public artist page, making it uniquely yours. Step-by-Step Guide Step 1: Navigate to Branding Settings Log in to your Apprentice dashboard Click on your profile or settings icon Navigate to Artist SetFew readers

• Setting Up Your Artist Profile

  Setting Up Your Artist Profile Create a professional artist profile that showcases your work and attracts clients. Overview Your Apprentice artist profile is your digital portfolio and booking hub. A complete profile helps clients understand your style, availability, and booking process. This guide walks you through setting up every section of your profile to make the best first impression and streamline client bookings. Step-by-Step Guide Step 1: Complete Your Basic InformaFew readers

• Customizing Your Artist Page Theme

  Customizing Your Artist Page Theme Learn how to personalize your public page with custom colors, fonts, and styling to match your brand. Overview Beyond the content on your public artist page, you can customize the visual design to reflect your unique brand and aesthetic. Custom theming helps you stand out, creates a memorable experience for clients, and reinforces your artistic identity. This guide covers color schemes, typography, layout options, and advanced customization. WhyFew readers

• Customizing Your Public Artist Page

  Customizing Your Public Artist Page Learn how to create a professional public profile that attracts clients and showcases your brand. Overview Your public artist page is your digital storefront—often the first impression potential clients have of you and your work. A well-customized page builds trust, showcases your personality, and converts visitors into bookings. This guide walks you through every element you can customize to create a compelling public presence. Why Your PublicFew readers

• Uploading and Organizing Your Portfolio

  Uploading and Organizing Your Portfolio Learn how to build an impressive portfolio that showcases your best tattoo work to potential clients. Overview Your portfolio is one of the most important parts of your Apprentice profile. It's often the first thing potential clients see, and it directly influences their decision to book with you. This guide walks you through uploading images, organizing your work, and presenting your portfolio professionally. Why Your Portfolio Matters YoFew readers

Scheduling & Availability

• Understanding Your Booking Calendar

  Understanding Your Booking Calendar Learn how to read and manage your appointment calendar to stay organized and avoid double-booking. Overview Your booking calendar is your central hub for managing appointments, viewing availability, and planning your schedule. It integrates with your availability settings, buffer times, and existing appointments to show you a real-time view of your schedule. Step-by-Step Guide Step 1: Access Your Calendar Navigate to Dashboard >Few readers

• Creating Booking Links for Clients

  Creating Booking Links for Clients Learn how to create secure, one-time booking links that make it easy for clients to schedule appointments with you. Overview Booking links are a powerful tool that streamlines the appointment booking process. Instead of back-and-forth messages about availability, you can send a client a secure link where they can view your real-time availability and book their appointment in minutes. When to use booking links vs. your public booking page: BookinFew readers

• Configuring Your Availability Schedule

  Configuring Your Availability Schedule Set up your weekly schedule and availability blocks so clients can book appointments at the right times. Overview Your availability schedule controls when clients can book appointments with you through Apprentice. You can set recurring weekly hours, block out time for personal events, and integrate with Google Calendar for automatic syncing. A well-configured schedule prevents double-bookings and ensures clients only book during your actual working hoFew readers

• Connecting Your Google Calendar

  Connecting Your Google Calendar Sync your Apprentice bookings with Google Calendar to prevent double-bookings and manage your schedule in one place. Overview Google Calendar integration keeps your Apprentice appointments synchronized with your personal or business Google Calendar. You can choose one-way or two-way synchronization, ensuring your bookings appear in your calendar app and existing calendar events block out time in Apprentice to prevent double-bookings. Step-by-Step GuideFew readers

• Managing Walk-ins and Appointments

  Managing Walk-ins and Appointments Learn how to handle both scheduled appointments and unexpected walk-in clients throughout your day. Overview As a tattoo artist, you'll work with two types of clients: those who book appointments in advance and walk-ins who arrive without a booking. Apprentice helps you manage both seamlessly while keeping your schedule organized and preventing double-booking. Step-by-Step Guide Step 1: Understanding the Difference Scheduled AppointFew readers

• Handling No-Shows and Cancellations

  Handling No-Shows and Cancellations Learn how to manage missed appointments, implement no-show policies, and reduce future cancellations. Overview No-shows and last-minute cancellations are frustrating and cost you money. Apprentice helps you track these incidents, enforce policies, and take action to reduce their frequency. Understanding how to handle them professionally protects your income while maintaining good client relationships. Step-by-Step Guide Step 1: UndersFew readers

Projects & Collaboration

• Working with Clients in Real-Time

  Working with Clients in Real-Time Best practices for live design collaboration, real-time feedback, and synchronous creative workflows. Overview Real-time collaboration transforms how you work with clients on tattoo designs. Instead of back-and-forth emails or delayed feedback, you and your client can work together simultaneously, seeing changes instantly and making decisions in the moment. Benefits of Real-Time Collaboration Speed Instant feedback: See client reFew readers

• Using Chat Effectively with Clients

  Using Chat Effectively with Clients Best practices for professional client communication through in-app chat and SMS integration. Overview Apprentice's chat system connects you with clients through both in-app messaging and SMS, ensuring you never miss important communications. Effective use of chat builds stronger client relationships, streamlines project coordination, and creates a professional experience. Understanding the Chat System Two Communication Channels In-App Chat:Few readers

• Managing Design Revisions and Approvals

  Managing Design Revisions and Approvals Streamline your revision workflow and establish clear approval processes with clients. Overview Design revisions are a natural part of the creative process. Managing them effectively ensures client satisfaction while maintaining project boundaries and your creative vision. This guide covers best practices for handling revisions and getting clear approvals. Understanding the Revision Process Typical Revision Flow Initial Design → ClientFew readers

• Using the Design Collaboration Canvas

  Using the Design Collaboration Canvas Master the collaborative canvas tools to work with clients in real-time on tattoo designs. Overview The Design Collaboration Canvas is a professional workspace where you and your clients can work together on tattoo designs in real-time. Think of it as a digital whiteboard with specialized tattoo design tools, live updates, and annotation capabilities. Step-by-Step Guide Step 1: Opening the Canvas From a Project: Navigate toFew readers

Collecting Payments & Deposits

• Setting Up Stripe Connect

  Setting Up Stripe Connect Comprehensive guide to enabling automated deposit collection and in-person card payments through Stripe Connect. Overview Stripe Connect allows you to accept credit and debit card payments directly through Apprentice. Once set up, you can collect deposits automatically when clients complete their preparation forms, or capture card payments in-person when clients are in your studio. This guide walks you through the complete setup process step-by-step. WhaFew readers

• Recording External Payments

  Recording External Payments Learn how to manually record payments you receive through Venmo, Zelle, Cash App, PayPal, cash, or any other payment method. Overview Not every payment goes through Stripe Connect—and that's completely fine! Whether you prefer Venmo, accept cash, or use any other payment method, you can manually record these transactions in Apprentice to keep your project records accurate and up-to-date. When to Use Manual Recording Use the manual recording feature whFew readers

• Understanding Deposit Collection Options

  Understanding Deposit Collection Options Learn about the different ways you can collect deposits and payments from your tattoo clients on Apprentice. Overview Apprentice offers three flexible ways to collect deposits and payments from clients, depending on your needs and whether you have Stripe Connect enabled. You're not limited to just one method—you can use different approaches for different clients and situations. The Three Payment Methods 1. Automated Collection (StripeFew readers

• Tracking Your Earnings and Payouts

  Tracking Your Earnings and Payouts Learn how to monitor your income, view payment history, and understand your payout schedule. Overview Apprentice provides comprehensive tracking of all your earnings, whether collected through Stripe Connect or recorded manually. This article explains how to view your payment history, understand your earnings, and track payouts to your bank account. Where to Find Your Earnings Payment History Tab Access your complete payment record: GoFew readers

• Creating Special Pricing Rules

  Creating Special Pricing Rules Set up custom pricing rules for holidays, events, flash sales, and special promotions to maximize bookings and revenue. Overview Special pricing rules allow you to offer time-limited promotions, discounts on specific tattoo styles or placements, and event-based pricing (like Friday the 13th flash sales). These rules automatically apply to qualifying bookings, helping you attract new clients during slow periods or run promotions that drive business. AllFew readers

• Setting Your Hourly Rate and Multipliers

  Setting Your Hourly Rate and Multipliers Configure your base pricing and size multipliers to ensure accurate pricing for every tattoo project. Overview Apprentice's pricing system uses your base hourly rate combined with size multipliers to calculate accurate pricing for different tattoo sizes. This approach ensures consistency while allowing you to charge appropriately for small flash designs vs. large custom pieces. Your hourly rate and multipliers are never shown to clients—they oFew readers

Billing & Subscriptions

• Understanding Artist Subscription Plans

  Understanding Artist Subscription Plans Choose the right subscription tier for your tattoo business and understand feature limits. Overview Apprentice offers three artist subscription tiers: Free, Starter, and Professional. Each tier provides different feature limits for AI generations, bookings, and advanced tools. This guide helps you understand what's included in each plan and choose the tier that best fits your business needs and growth stage. Step-by-Step Guide Step 1:Few readers

AI Studio & Stencils

• Getting Started with AI Studio

  Getting Started with AI Studio Your complete guide to using AI Studio to generate, enhance, and preview tattoo designs. Overview AI Studio is Apprentice's powerful AI-powered design tool that helps you create tattoo designs from text descriptions, transform photos into stencils, and preview designs on client bodies. It's your creative partner that helps you explore ideas faster and deliver professional results. AI Studio offers three main workflows: Generate: Create new tattooFeatured

• Enhancing Sketches with AI

  Enhancing Sketches with AI Transform your hand-drawn sketches into polished, tattoo-ready designs using AI enhancement. Overview The AI sketch enhancement feature converts rough hand-drawn sketches into clean, professional digital tattoo designs. This tool bridges the gap between your initial creative ideas on paper and the final polished artwork you'll present to clients. Perfect for artists who prefer to start with pencil and paper but want professional digital results. WFew readers

• Generating Tattoo Designs from Text Prompts

  Generating Tattoo Designs from Text Prompts Master the art of creating AI-generated tattoo designs using text descriptions and reference images. Overview AI Studio's Generate mode lets you create original tattoo designs from text descriptions. This powerful feature helps you brainstorm ideas, explore different styles, and create custom designs faster than ever before. The AI uses your text prompt, style preferences, and optional reference images to generate tattoo designs optimizedFew readers

• Creating Stencils from Photos

  Creating Stencils from Photos Convert photos and reference images into tattoo-ready stencils using AI-powered style transfer. Overview AI Studio's Stencil mode transforms regular photos into professional tattoo stencils with clean line art, proper shading, and transparent backgrounds ready for printing and application. This tool is essential for creating stencils from client reference photos, converting existing artwork, or preparing any image for tattoo application. Step-bFew readers

• Importing Clients from a Spreadsheet

  Importing Clients from a Spreadsheet Quickly add your existing client list to Apprentice by uploading a CSV file. Overview If you're migrating to Apprentice from another system or have client data in a spreadsheet, you can bulk import your clients instead of entering them one by one. The import tool supports CSV files and uses intelligent matching to avoid duplicate profiles. Step-by-Step Guide Step 1: Prepare Your Spreadsheet Required Columns: firstname - CliFew readers

• Setting Special Pricing for Flash Work

  Setting Special Pricing for Flash Work Learn how to price flash designs competitively while maintaining profitability and managing client expectations. Overview Flash designs can have special pricing separate from your standard hourly rate. This allows you to offer attractive pricing for pre-drawn work while still being compensated fairly for your time. This guide covers flash pricing strategies, how to set prices, and best practices for balancing profitability with volume. Why FFew readers

• Using the Artist Today Console

  Using the Artist Today Console Your personal dashboard for managing today's appointments, walk-ins, and active sessions. Overview The Artist Today Console (also called My Work Today) is your command center for daily operations. It shows all your appointments for today, tracks session progress, manages walk-ins, and helps you stay on schedule throughout your workday. Step-by-Step Guide Step 1: Access the Today Console Navigate to Dashboard My Work TodFew readers

• Starting and Completing Sessions

  Starting and Completing Sessions Learn the workflow for beginning tattoo sessions, tracking time, and properly completing appointments. Overview Session management in Apprentice tracks your active tattoo work, records time spent, and triggers important client notifications. Properly starting and completing sessions ensures accurate records, smooth client communication, and helpful analytics for your business. Step-by-Step Guide Step 1: Prepare to Start a Session BefoFew readers

• Managing Client Relationships

  Managing Client Relationships Learn how to organize your clients with tags, notes, VIP status, and relationship tracking. Overview Building strong client relationships is key to growing your tattoo business. Apprentice helps you keep track of client preferences, session history, project notes, and communication—all in one place. Step-by-Step Guide Step 1: View Your Client List Navigate to Dashboard Clients You'll see a list of all your clients with: ClFew readers